Gateway United Baptist Church

Mon-Thu 9:00-5:00, plus Sunday attendance

Reports To: Senior Pastor/Business Administrator

Pay: $36,000

Job Summary

• The Church Secretary/Clerk will provide vital administrative support to Gateway United Baptist Church, ensuring smooth day-to-day operations and effective communication within the church community.
• This role combines clerical duties with a commitment to fostering a welcoming environment, supporting the church’s mission and ministry.

Key Theological Qualifications

• Be a committed follower of Jesus
• Believe in a gracious view of the Christian life, not a legalistic one
• Be discreet 

Key Responsibilities

1. Administrative Support

• Manage the church office, including answering phones, responding to emails, and greeting visitors.
• Maintain accurate church records, including membership databases, attendance logs, and financial contributions.
• Prepare and distribute church newsletters, bulletins, and other communications.
• Serve as the primary contact for church communications, including emails, newsletters, and social media.

2. Clerical Duties

• Take minutes at church meetings and maintain official records of church activities and decisions.
• Assist in the preparation of reports for church leadership and congregational meetings.
• Organize and maintain filing systems, both electronic and paper.

3. Event Planning

• Assist in planning and organizing church events, services, and activities.
• Manage calendars and scheduling for church events and facility usage.
• Coordinate logistics for special events, including facility setup, and communication with attendees.
• Coordinate the use of church facilities for events and activities.

4. Volunteer Coordination

• Communicate with volunteers and ministry leaders to coordinate schedules and tasks.
• Assist in the recruitment and training of church volunteers.

5. Communication

• Assist the Business Administrator in maintaining the church website and social media platforms,
• ensuring up-to-date information is accessible.
• Serve as a liaison between the church leadership and the congregation, addressing inquiries and
• providing information.

6. General Office Management

• Ensure the office environment is organized and welcoming.
• Provide support to pastoral staff with administrative tasks as needed.
• Answer phone calls and manage inquiries from congregants and the public.

Performance Evaluation

• Performance evaluation of the church secretary will be the responsibility of the Senior Pastor with guidance and feedback from the Senior Pastor and Advisory Council. Performance evaluations for new staff will be provided at three-month intervals during the first year and annually thereafter.

The criteria for the appraisal session are:

• Quantity of work
• Quality of work
• Work habits
• Work relationships
• Self-improvement

Send resumes to: [email protected]